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Functional Workplace Screens | ScreenCloud

Employee break rooms can often be used as a litmus test to determine company culture. A cozy break room designed to uplift and support employees is always a good sign, but it's not always clear which current trends are going to be the most enjoyable and, most importantly, useful to your employees. 

The right break room design will depend on your team's specific needs, but there are also a few universal features that will make any employee lunch room a more welcoming space for your team to recharge.

The first priority of a break room is to be a place where your employees can completely disconnect from work. You can provide a variety of activities to be enjoyed during breaks, or even before or after an employee's shift. 

Some break rooms feature a board game cabinet, puzzle table where employees can work together, or even a foosball table or basketball hoop. The breakroom should have a collection of small activities that can help shake up the work day, relieve stress and refresh employees to improve productivity.

Some of your employees may appreciate a break room that allows them to rest completely — no activities, just a quiet space. You can section out a portion of the break room for employees to focus, unwind, meditate, and even catch a small amount of sleep. 

Start by soundproofing the room and providing dim lighting, add couches or lounging chairs with some floor space for yoga mats. This can allow employees to isolate their thoughts and recharge when necessary, and is very useful for introverts who may not want to socialize during their break.

Digital Signage for Entertainment and Announcements

Imagine a video wall in your break room capable of streaming, social media updates, and even gaming. With digital signage, all of these entertainment options are possible. Digital signage is a great medium for corporate communication, but also a great place to conduct company culture and bonding.

Looking for specific use cases for digital signage in the break room? Try any mix of the following:

Employee recognition board: You can boost morale and engagement with displaying recent accomplishments of employees that changes regularly.

Policy awareness: Digital signage on the workplace floor usually broadcasts safety concerns and new policies to follow, but the break room could be a perfect space to remind employees of their benefits and encourage them to use policies for their well-being (e.g., a new upskilling class offered by their department).

Social media walls: Connect your digital signage to social media accounts and curate a fun feed for your employees to read.

Community feed: If you don’t feel like using other social media platforms, you could treat your digital signage slides as your own! Encourage employees to submit photos, videos and general content to broadcast for a lively feed that’ll make employees feel included in the bigger company picture.

While you're exploring employee break room ideas, don't hesitate to ask your team what they might like to see. Use a combination of outside inspiration and direct feedback to create a space that will be most enjoyable for your team. You could make your break room a bustling activity room, section off quiet corners and even create an even deeper company culture with digital signage — it’s up to you! 

ScreenCloud helps teams in 9,000+ organizations around the world communicate with those who matter most, using the screens on their walls and the content already in their systems. 

ScreenCloud’s digital signage can inform employees on corporate information like social media feeds, data visualizations, emergency alerts, and live broadcasts – or even simply the news, sports scores and weather. 

Sign up for a free demo and see how digital signage can work for you today.

Your employees deserve a relieve and creating the perfect break room is key. Stuck on how to curate a space your employees love? Here are some leading break room ideas, from set-up to activities and even digital signage.

How to Design a Break Room That Isn’t Boring

Try ScreenCloud digital signage free for 14-days. No credit cards required. Or get a product demonstration.

Ready to get started with digital signage?

Why engaging hard-to-reach employees is critical to business success, and how digital signage can help.

eBook: Employee Engagement & the Deskless Workforce - ScreenCloud

Driving employee engagement by building a modern, connected workplace

Improving recall of your most important information

Increasing employee retention by celebrating achievements and building culture

Discover how and why digital signage is an appropriate and effective strategy for:

Employee Engagement & the Deskless Workforce

This eBook explores how content across various devices and display sizes is received by your eyes, and how your brain processes and remembers the things you see.

eBook: The Neuroscience of Visual Media - ScreenCloud

This eBook explores how content across various devices and display sizes is received by your eyes, and how your brain processes and remembers the things you see. We'll discuss:

How secure data-sharing inspires employees and helps companies grow.

White Paper: Unleashing the Hidden Dashboard - ScreenCloud

Employee engagement: What are we missing?

Did you know that there are about 55 million meetings held weekly in the US. If you were to put money on it, how many do you think “could have been an email”?

If you’d wager that around 71% of those meetings are considered unproductive, you’d be right. In hard-cash terms, that amounts to a jaw-dropping loss of $37 billion annually - according to 2022 meeting stats.

That’s chunks of money and time just thrown into the water.

Meetings have thus notably become serial-productivity-killers as they’ve been completely missing their objectives to collaborate, solve problems, and ultimately getting work done. 

It raises one important question. How (or perhaps, ‘if’) companies are efficiently managing meeting schedules to ensure employees' time is used relevantly,  to give them the best possible chance of keeping uninterrupted focus on productive tasks, while receiving more valuable communications.

Implementing effective and streamlined communication methods in the workplace - such as workplace digital signage and industrial display screens - can help scale back meetings, free up email inboxes and give teams back focus-time - all by seamlessly broadcasting targeted messaging to desked or deskless teams.

Think of workplace digital signage as a single, centralized communication hub that connects companies and company narratives to employees - all while it increases productivity, encourages participation and boosts autonomy among employees. 

Employee productivity is the grease of a company’s well-oiled machine.

So, when 65% of employees confirm that meetings prevent them from completing their work, it’s probable that sooner or later your workforce’s wellbeing and morale will start falling apart.

There’s a lot more that goes into a meeting than simply attending: there’s pre-meeting prep, note-taking, post-meeting prep and actioning key items with subsequent updates - more like adding to employees’ plates, rather than offloading. 

Companies must therefore adopt an empathetic approach towards employees’ workloads and wellbeing that avoids the burnout of repetitive meeting-redundancy.

More than that, businesses should also view ruthless meeting-cutbacks as a means of better-incentivising pursuit of KPI achievement and employee ownership and independence.

Optimally planning meetings in efforts to boost employee productivity with digital signage can be done by: 

Displaying the context or purpose of a ‘supposed meeting’ with autonomous action items with employee allocations and deadlines.

Previewing a clear and concise agenda ahead of schedule to ensure employees are well prepared for the meeting.

Presenting employees’ calendars to considerably manage and coordinate meetings within the company.

With a built-in meeting room app, employees can easily schedule meetings with no risk of a room being double-booked.

Live broadcasting of meetings on industrial screens across various sites can reach even the most displaced employees.


Frontline employees don’t share the same luxury of being able to ‘meet quickly’ with their teams or management to talk strategy or improvements around the workplace. 

And while 80% of a company’s opportunity to improve comes from frontline employees, they are reliant on the alternative communication methods to get their ideas across. However, these methods are seldomly made available, leaving employees frustrated and disengaged. 

Supporting the above statement, the 2022 meeting stats indicated that 1/4 of employees feel that their ideas were being ‘stifled’ due to poor communication. And additionally, 12% of employees are less likely to share ideas in the workplace because they don’t have access to the right platforms.

This brings communication and lack of access to collaboration tools to the forefront and as the wedge between companies and employees. 

But, what happens when you give employees access to collaboration tools? 63% of employees become more empowered to share their ideas, leading to increased employee engagement and participation. 

Workplace digital signage, and the numerous integrated apps available, encourage employee engagement and participation by allowing them to share content through a company’s preferred communication portal(s). 

More than that, employees feel heard and galvanized to innovate when companies recognize and implement workplace improvement recommendations from their employees, and by showcasing the results to the company. 

Build autonomy and confidence among employees

Scaling back on meetings, and regular impromptu follow-up sessions with employees, can empower them to think on their feet and discover their own personal solution methods.

Creating a sense of autonomy can boost employees’ confidence and morale, while  accelerating professional development.

Employees can be assured that their professional achievements are being noticed when employers celebrate them publicly via their industrial screens around the workplace. 

Say goodbye to meetings that could have been an email, and well, even (some) emails. We know that more than 55% of remote employees will thank you for it.

Get in touch with ScreenCloud’s dedicated team to learn how you can improve your employees’ productivity by reducing meetings in your workplace with digital signage and hardware solutions. 

Surprisingly, workplace digital signage is becoming a secret weapon for scaling back on meetings and winning back productivity. Here’s how.

While meetings in the workplace have become detrimental to employee productivity, poor communication and lack of collaboration tools have also made it difficult for frontline employees to engage and participate in the workplace. Here we’ll explore how a simple method of managing meetings with digital signage can increase productivity, encourage participation, as well as build autonomy among employees.

How Digital Signage Can Help Better Manage Meetings in the Workplace

Try ScreenCloud free for 14-days. No credit cards required. Or get a product demonstration.

Ready to start communicating through screens?

A comparison guide to 20 of the top corporate communication tools for 2019, such as Slack, Yammer, Bonusly and Kissflow. Helping you to invest in the tools you truly need.

Corporate Communication Tools Comparison Guide - ScreenCloud

How to determine what a "successful" tool looks like and whether it's needed.

Comparison of BambooHR, Charlie, Kissflow, Gusto & Namely HR tools.

Comparing Slack, Yammer, Workplace, Jostle and Basecamp for communication.

Differences between Slido, 15Five, Bonusly, Just3Things & Kudos.

5 tools that help surface data and information.

Your checklist of which tools fit, where.

Review HR and central communication tools

Understand tools that surface information

Discover what your tool map should look like

A comparison of 20 market-leading communication tools for organizations.

With so many options available, it can be difficult to know which purpose certain tools serve, and how they fit alongside side each other. This guide is designed to help you make sense of different categories of tools including: HR tools, corporate communication tools, employee engagement tools and tools that surface information. Comparing the cost, use and benefit of 20 different tools like Slack, BambooHR, Kissflow, Bonusly and more. 

How do you know which communication tools your organization really needs?

Download best practices, tools, and insights you need to roll out a top-notch digital signage pilot program with ScreenCloud

Free Ebook: Successful Digital Signage Pilot - ScreenCloud

Everything you need to know about our trial process to get a taste of digital signage and its potential.

How to get access to best practice guides, and full support from our Professional Services team. 

How to choose the most accessible and cost-effective hardware options for your business.

Learn about opportunities to quickly build custom applications tailored to your specific needs.

How to evaluate the effectiveness of your digital signage pilot program and plan for the future.

Access to a free 14-day trial with no credit card required & full support and extended trial when needed

Learn about access to training, hardware recommendations and how to scope out custom-built apps

Help gathering feedback, measuring success & rolling out the next step of your digital signage journey

Download the tips, tools and steps you need to roll out a top-notch digital signage pilot program with ScreenCloud.

Talking about the future – and the future of the workplace – feels a bit like guessing the gender of a yet-to-be-conceived child; we don’t really know what it is because it hasn’t happened yet. But, like with utilizing data to spot patterns and ultimately make data-driven predictions (read more about our love of business intelligence dashboards here), we can prepare ourselves to an extent for what is to come.

You don’t need a crystal ball for this one. Over the past year we’ve already kind of lived the future of what the workplace was slowly evolving to be: connected, informed, modern and adaptable. And the more we have gotten used to this “new way of working”, the more we have realized how vital these fundamentals are to create the smart workplace of the future. 

At the centre of it all is this: technology.

Rewatching films from the 1980/90s and seeing nothing but pen, paper and the odd typewriter on the desk seems so alien. But then came an explosion of digital transformation. Landlines were replaced by mobile phones (decreasing in size while increasing in function year-on-year). Typewriters were replaced by desktop-computers-replaced-by laptops. To keep up with the competition, the workplace has had to evolve. After all, evolution = survival of the fittest.

We’ve already looked at affordable ways offices can make their environment smarter using IoT-led devices.  So it doesn’t seem odd that the new standard for the workplace will be to leverage smart, connected technology that will improve building performance. Just like the smart meters in our homes, or the power saving tech of Eco-mode in our cars, offices are set to follow.

Some of the ways the physical work space will change to facilitate the future could include:

Smart lighting and heating, based on employee movement and use of space

A network that tracks power use and uses algorithms to improve efficiency

Meeting rooms that set automatic schedules and indicate which rooms are free (and for how long) 

While we can’t predict the future, data and trends (and a little bit of foresight) suggest that we will see the physical workspace of the future becoming smarter through the use of IoT-enabled devices and smarter systems. Artificial Intelligence [AI] is sure to have some effect too (robots making coffee anyone?). We’re already seeing individual work spaces becoming much more fluid too – if you’ve ever worked in a co-working space you’ll already have seen a glimpse of this. And we’re already seeing the rise of workspace-based intelligence that affects how much power we use and how sustainable our spaces are. After all, we spend more time at work than we do at home. 

The rise of digital signage for better communication 

COVID-19 has forever changed the way we approach communication at work; it has led to a rise in technology being a greater enabler of effective communication methods (although, we still have to suffer through meetings that could have been an email). 

One futuristic office already utilizing digital technology, at R/GA London. 

Digital signage has become a major player in this. 

It’s an evolving discipline. From our industry insight and conversation with our customers, use of digital signage screens reach only about 20% of their full potential. They are so much more than glorified PowerPoint presentations on TVs. 

According to current research, as many as 74% of employees miss out on important information, while only 46% open and read internal comms emails. But, up to 98% of employees can recall at least one piece of content shown on an office screen. 

With the right strategy and with carefully curated screen content, sustained audiovisual awareness can break through the noise so that your message gets 100% attention for 100% impact.

Better communication for... better communication

Office screens don’t just have to show the weather, the time or news feeds. They also don’t need to be limited to the office. Digital signage screens can be used, for example, to create a social media wall to drive home company culture and connect your employees across multiple locations. You can also announce work anniversaries and birthdays to better personal interaction. Broadcast live all-company meetings or important messages like your own company TV channel. And make all of this accessible from anywhere with embeddable channels and custom integrations. 

Improving workspaces shouldn’t just benefit the company. They also need to work better for employees. Again, technology and digital signage screens are our friends here.

TransitScreen is an app which pinpoints the travel options around you and creates a board of real time information based on what’s going on outside. It tells you your train times, metros, tubes, buses and taxis. It also tells you about car share options, bike shares and anything else that may be relevant in the local area. Push this to a screen in a communal area of the office, and workers can effectively plan their journeys.

Workplaces of the future don’t just need to facilitate fixed office tenants either. Work spaces are becoming increasingly fluid in their use, both during and outside of office hours. The shared environment of a workplace will mean that it could turn from an office in the day, to a party venue, event space or pop-up dining venue in the evening. This requires coordination and logistics, all of which can be made easier with an effective digital signage strategy; use a countdown timer for room closure, use screens as way finding tools or create a social media wall with tools like Walls.io to view real-time event posts and employee content on a social wall.

The future of the workspace is one where the tech is present but not obvious. Beacons (small, tiny sensors that communicate with other devices), ambient screens (which fade away into the walls when not in use) and lighting sensors are all a part of this.

R/GA London employs a beacon-led system which allows new employees to familiarize themselves with their surroundings using a  mobile app. The app provides information like floorpans and specific spaces, like what art is on the walls for an effective and dynamic onboarding experience.

Placing the power of technology in the hands of employees is an effective way of integrating them within the office space itself. It can be as simple as adding screens outside rooms that allow you to check-in, rebook spaces and find the next available room without having to check in every single one.

Embedded technology, meeting room digital signage, mobile apps; they all remove this process by keeping an eye on the building space for you. 

If you’d like to see how digital signage can boost employee engagement and create dynamic workplaces of the future, try ScreenCloud for free. Our 14-day free trial requires no credit card details, and you don’t even need to have a screen. Make sure to accept marketing communications for best practices, industry insights and digital signage tips and tricks.

The future of connected workspaces will incorporate smarter environments, flexible space, efficient wayfinding and more data on employee and building performance.

No matter how hard we try, we can’t escape the future. And because we can’t escape it, it affects every part of our lives. Including the workplace.

What Workplaces of the Future Will Look Like 

Ricoh has been a trailblazer in the field of workplace connection since getting its start nearly 100 years ago.  As the needs of employers and their teams change - particularly in recent trying times - companies like Ricoh are helping make the transition less daunting. Efficiency, comfort, collaboration and information management are vital for growth and having addressed the key needs of the industry, Ricoh are finding new and innovative ways to combat problems and provide remarkable solutions. 

We were delighted to be given the chance to work with Ricoh. Working alongside  ScreenCloud’s Professional Services team, it has helped open up the opportunity to offer a more sophisticated and intricate experience to their clients too. They chose ScreenCloud as a partner for the RICOH Spaces platform to integrate digital signage functionality to offer a user experience-driven connected workplace.

Working with Ricoh continues to be educational, giving us a chance to look into what makes a truly connected workplace. 

Ricoh provides a wide range of digital workplace solutions that empower people, boost collaboration and propel workplaces into the future. Their solutions include office equipment, document workflow, and IT communication services, to make businesses more productive, effective, and agile. 

RICOH Spaces is a cloud-hosted workplace enhancement platform that has been seamlessly designed to optimize your business. The smart platform focuses on desk bookings, space bookings, wayfinding, workplace insights and more, making it a perfect match for a collaboration with a leader in digital signage. 

We spoke to Nathan Thomas, Head of Software Engineering & Design at Ricoh to talk about how we can work collaboratively and explore workplace innovation in the most meaningful way.  

1. Ricoh &amp; ScreenCloud - Spaces and meeting ScreenCloud

Let’s unwrap this further and dive into what Nathan had to say about workplace enhancement and enablement. Grab a cup of coffee and discover more.

“So I'm Nathan, I head up our software engineering in the design team. In Ricoh, it really means our software engineering is our SaaS section of the business. We are focusing on software as a service more and more with the ever-changing needs of our customers. It's a weird situation for us as we started off as a core print manufacturing, additive printing kind of organisation; For us, there's a sweeping change in how people work and what people's needs are. It's really making sure that we can adapt and transform.”

How Ricoh has adapted to a changing landscape

“RICOH Spaces is our workplace enhancement platform. Ricoh, we've been in the workplace industry since the start, 1936 off the top of my head around that time frame, because I know we're almost 100 years old. Ricoh has always been in this office print, office services line of business. Since then our customers have kind of been asking, What else can you do? Can you help us with this? Can you help us with that? And with that comes technology, innovation and change. 

To make sure that we can adapt to that change, we decided to build a platform, the platform allows us to interface with multiple third party vendors, IoT providers,  people like you guys with ScreenCloud technology, and really make it easy for our customers. 

But the ever changing trends in the workplace, especially now just proves the point even more, you always need to bring on something new, something different or change what you're doing. Smartspace for us, is a way of being able to provide the platform for customers for safety, speed, efficiency and cost. 

With the Ricoh element, we're able to take our existing business lines like communication services, AV specialists, managed service providers, the hardware manufacturing, layer those services, and wrap around the software,  offer an end to end single place to be able to go and get the latest stuff.”

What were their digital signage challenges?

“We had this challenge of, “we're great software developers, we've done this for ages, we're quite a small team and even smaller back then; we really wanted to make sure we could leverage screens in the right way, customers would want more than just wayfinding”. I was struggling to try and find someone who had the same kind of vision, this 2030 vision. I want to make a true impact, not just sell the idea of change, but truly deliver.

“We've thoroughly enjoyed working with ScreenCloud as they share our same passion for design and development, along with the thirst to create truly innovative products pushing the boundaries from the status quo.”

I remember coming across ScreenCloud, then I just thought I'd reach out and send a message and I didn't expect a response from the first time we met, it was clear that you guys would clearly move into a direction that was outside of the arena of digital signage. It  wasn't just about sticking something  on a screen, it was about something more than that. It was about office communication. It was about the future of digital signage. 

It was quickly apparent that there's a shared value proposition between us. 

We know that screens are getting cheaper. They're getting more prevalent across the workplace, even outside the workplace. In the future screens will be everywhere. You guys are already on top of that. So it was perfect and it was a great start.”

RICOH Spaces & ScreenCloud collaborating for success

The RICOH Spaces and ScreenCloud collaboration got off to a strong start, enabling enhanced collaboration and opening up a space for innovation and creativity, with the customer needs in mind. It’s been a perfect demonstration of how companies can come together with outside-the-box thinking to expand their product offering. 

If you would like to open up a conversation with us then please feel free to email pros[at]screencloud.com. 

You can also read more about how Ricoh uses ScreenCloud to improve efficiency and enable a well-informed and connected workforce by heading to our Ricoh customer page. 

Stay tuned for more! Next week we'll dissect the RICOH Spaces and ScreenCloud hackathon!

RICOH spaces are trailblazers in their field. Changing the workplace industry for nearly 100 years, revolutionising how businesses approach the workplace environment. Discover how ScreenCloud collaborated with them to enhance workplace solutions.

The process of working with Ricoh has been educational for us, a chance to look into the core values of what makes a connected workplace and aim to push the boundaries of the status quo. 

RICOH Spaces & ScreenCloud Working Together To Enhance Workplace Solutions

Ready to start creating your employee channel?

Your handbook with new world methods on engaging employees and making them love the way you work.

Guide to Employee Engagement in 2020 - ScreenCloud

You already have the data, here's how to use it to engage your employees.

How to develop public recognition to make employees feel valued.

How to raise visibility of learning materials and programs.

How to create incentives that will make employees feel great.

Everything you need to get off the ground.

Easy ways to lift data from HR systems you already use

Methods for employee reward & gamification

How to use screens to engage teams with important notices

Your handbook on new world employee engagement methods.

Employee engagement is still a big challenge for companies in 2020. Engaged employees stay put for longer and feel more empowered to perform their best work. Creating a network of communication, incentives and recognition helps employees feel more engaged. In this ebook we'll help you develop an employee engagement strategy that works.

How can you help employees fall back in love with your company?

Our homes and vehicles are getting smarter by the day. You can unlock your car or house with your phone, tell Alexa to dim your lights and turn on the music, and automate your blinds to open with the sunrise, if you want. A novelty, sure, but handy all the same.

You could bring many of those same ideas to the workplace, and build a connected office with smart lights and meeting room booking systems. But that’s only scratching the surface. It’s when you start using workplace automation to help your team do more work in less time that the office of the future goes from a gimmick to a crucial contributor to your bottom line.

Workplace automation is the process of using software and network-connected hardware to create automated workflows. Press one button, multiple actions follow. It’s a bit like playing a game of digital dominos, or a Rube Goldberg machine for productivity.

Gmail auto-sorting your emails with the correct tags. Calendar alerts reminding you of upcoming meetings. Mail Merge turning your spreadsheets of addresses into individual envelope labels. Those are some of the earliest uses of workplace automation.

Workplace automation is getting computers to do repetitive tasks that would otherwise require multiple manual actions. Take an onboarding flow, for example. HR need only enter a new hire’s name into an automated system to trigger actions and have all onboarding documents emailed, introductory meetings scheduled, and a welcome message posted on digital signage.

Workplace automation consists of a problem, a trigger and an action:

The Problem: Automation should solve problems.Identify time-consuming tasks that have to be executed manually and often.

The Trigger: Once identified, investigate whether these manual tasks can be automated and what the logical flow of actions is. 

The Action: Once the flow has been recognized, you need to find the software/hardware to trigger the automation and run the subsequent steps.

Automation platforms let the software you already use talk to each other and automate tasks across the software in your workflow.

At ScreenCloud, for example, we use automation platform Zapier to automate some of our most tedious tasks. Once we’ve identified a problem—perhaps showing a new subscriber count on a dashboard—we’ll connect the software with the data to Zapier, then set what Zapier should do. That might mean you have Zapier watch your email newsletter app for new subscribers, then have Zapier send a webhook with the subscriber count to your digital signage.

Creatively think through the time-consuming tasks in your company, and the tools required to start and finish the workflow. Then check Zapier, Power Automate, Apple Shortcuts, and other automation tools to see if you can start building the workflows that will automate your workplace.

The main benefit of workplace automation is saving time. One action can trigger many—and those minutes you would otherwise have spent copying and pasting data add up.

For example, according to a Carleton University survey, people spend 17 hours every week on reading and writing emails. This can be automated, to a degree, with tools like Gmail’s Smart Compose that makes predictive writing suggestions based on Artificial Intelligence (and your writing style) which becomes more accurate the more you use it. You can build better automations if you want, and trigger email responses, perhaps using a ChatGPT bot combined with your support docs to automatically answer common support questions.

Automation can also cut down on the use of paper by generating documents for electronic signatures, mitigating the need to print and send—and saving your company money on ink and paper. Software like DocuSign can automatically send the next document as soon as one is signed, and form apps like Fillout can gather signatures in forms, skipping documents altogether. 

Imagine if every manual and menial task on your to-do list could be automated, removing time-consuming tasks allows you to plough more attention and time into other priorities and increase productivity? That alone would make you happier at work. 

The mindset behind building a workplace automations itself requires building a digital-first work culture – itself part of a wider digital transformation strategy. According to a 20,000 person Microsoft study, taking away mundane and repetitive tasks–like manually inputting data–helps make people feel more engaged at work by giving them more time to spend on other, more important tasks. 

You can also add a smile to your team’s day with creative digital signage, or gamify your workplace with a sign that automatically celebrates top-performers on your team. An engaged, happy workforce means higher staff retention and an ability to attract the best talent. 

When you automate, all the steps in a process are recorded. This means you have data on everything, which then means everything becomes measurable.

This makes it easy to spot bottlenecks and fix them. When you have access to process performance metrics, it becomes easier to run more experiments in order to come up with the best possible solution to a problem. 

It also means you can spot—and celebrate—what’s going right. You can measure how much time was saved, how many new deals your team has landed, and more. And you can keep the data—good and bad—in front of your team with charts and graphs on your digital signage.

Communicating with sales leads while constantly keeping the pipeline flowing, onboarding new customers, keeping in touch with existing customers, talking to your own employees... There is so much to do and never enough time. This is where workplace automation systems can really make a difference.  

There are a lot of options to automate your work. Some require skills in coding, while other no-code solutions like Zapier are easy enough for anyone to use and implement. 

Here are some things to consider when choosing an office automation system:

How much support and training is available?

How long is it going to take to roll-out?

As the company grows, can the system mature with you?

What are you trying to accomplish and what ROI are you expecting to see?

Here are some workplace automation examples to help save time across sales, marketing, HR, and more:

Sales and data is a very potent mix. The ability to automate things like lead generation prospecting, analyze the results using a visual data tool like Tableau, and share your sales data on digital signage can really help speed things up for a sales team. 

Then let automation take things further. For example, lead enrichment tools like Leadspace, Demandbase and Clearbit can create detailed profiles on your prospects. This can then be used against other historic sales data to prioritize the “low hanging fruit”.

CRM automation can also be the difference between a lost or won opportunity. Create email templates that combine automated content with your personalized touch, or set up entire email campaigns to effortlessly follow up on leads. Tools like HubSpot, Zoho, Outreach or Salesforce will help you with this and much more.  

Manual task: You have 30-40 new leads coming in daily via different channels, which used to lead to duplications within your CRM. It would take several hours a week to manually fix this. 

Automated solution: An automation tool like Zapier can check for existing contacts, then automatically add new leads to your CRM. Your CRM app can then visualize sales paths. From this you can then build a sales flow. That’s how we built an automated sales process for ScreenCloud with Close.io, Slack, Trello, and Zapier.

Everything you need to know about workplace automation with examples from how sales, marketing, and HR use it to replace repetitive office tasks using automated tools and systems.

Say hello to your new favorite colleague: workplace automation.

Functional Workplace Screens

How to Design a Break Room That Isn’t Boring

Employee Engagement & the Deskless Workforce

The Neuroscience of Visual Media

Unleashing the Hidden Dashboard

How Digital Signage Can Help Better Manage Meetings in the Workplace

The Internal Toolbox For Corporate Comms

Successful Digital Signage Pilot

What Workplaces of the Future Will Look Like

RICOH Spaces & ScreenCloud Working Together To Enhance Workplace Solutions

Guide to Employee Engagement in 2020

What is Workplace Automation?

6 Ways to Get Teams to Buy into your Digital Signage

7 Creative Office Space Ideas

Functional Workplace Screens

How to Design a Break Room That Isn’t Boring

Employee Engagement & the Deskless Workforce

The Neuroscience of Visual Media

Unleashing the Hidden Dashboard

How Digital Signage Can Help Better Manage Meetings in the Workplace

The Internal Toolbox For Corporate Comms

Successful Digital Signage Pilot

What Workplaces of the Future Will Look Like

RICOH Spaces & ScreenCloud Working Together To Enhance Workplace Solutions

Guide to Employee Engagement in 2020

What is Workplace Automation?

6 Ways to Get Teams to Buy into your Digital Signage

7 Creative Office Space Ideas

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