If you're looking for real-world ways to use digital signage in your school, you’re in the right place.

We’ve pulled together 16 practical examples of how schools are already using digital screens, whether it’s to welcome visitors, show daily announcements, celebrate student achievements, or just help people find their way around.

For each one, we’ll also show you exactly how to set it up using tools like ScreenCloud and apps like Quick Post, Noticeboard, and Canvas. You’ll walk away ready-to-use examples you can put into action in your school today.

Let’s take a look at how digital signage can improve your school’s organization, communication, and overall connectedness for students, staff, and parents alike.

Welcome displays allow your school to make an exceptional first impression, and with school digital signage, you can maximize that opportunity. You could show off some of your school's best achievements – awards, competition wins, exceptional student performance – or give visitors critical information. It can even help with your school's communication with parents.

Well placed screens in visible areas like the main entrance or front office can help you make that happen. Some other important info you could include in your welcome displays include:

Simply mount your digital display screens in highly visible areas and queue up the content. You can use digital signage apps like Quick Post, Noticeboard, and Canvas to maximize your screen real-estate and display messages parents want to see.

Inspirational and motivational quotes can have a powerful impact on our brain and how we interact with the world. According to Inc, some quotes can even give you the same feeling of accomplishment as actually completing a task.

That’s a powerful tool you can use in your school to keep students and staff motivated. You can write quotes specific to your school, or draw from a bank of tried and tested ones, like the following:

“The beautiful thing about learning is that no one can take it away from you.” —B.B. King

“A person who never made a mistake never tried anything new." —Albert Einstein

“Genius is 10% inspiration, 90% perspiration.” —Thomas Edison

You can find more inspiring quotes for students on Canva.

You can easily display motivational quotes on your digital signage using ScreenCloud in just a few steps. First, pick your quote and you can use ScreenCloud’s Quick Post app to create a screen-ready graphic. 

The app even lets you pull quotes from a URL or file and auto-generate a design in minutes. Then, upload your image to ScreenCloud, add it to a playlist, and it’ll display on your screen.

You can find more details on how to display quotes on screens here.

Keeping students, staff, and parents in the loop about outdoor conditions can make a big difference, especially in areas where the weather changes quickly or air quality is a concern. With digital signage, you can display real-time updates pulled straight from trusted sources, so everyone knows what to expect.

This kind of info is especially useful near school entrances, gymnasiums, or playground access points. It helps staff plan outdoor activities, and gives parents peace of mind when picking up their children.

Some helpful things you might want to display:

Live weather updates with temperature and forecasts

Air quality index (AQI) with color-coded warnings

Rain or storm warnings that affect outdoor play or events

Use the Air Quality and Weather app to pull and AQI data and display them on your digital screens. Just drop in the location, choose your display format, and it’ll auto-update with the latest conditions. You can even combine it with announcements like “Outdoor PE will be held in the gym today due to poor air quality.”

Instead of relying on students to check their email, swim past the dozen other messages to find your email, use digital signage. Your screens can display daily schedules and announcements in real time, and is one of the simplest ways to keep your school running smoothly while saving time for staff.

You can update schedules and messages on the fly, which is especially helpful when there are last-minute changes. Whether it's a room swap, a weather delay, or a reminder about a school event, digital signage helps make sure everyone sees the latest info.

All you need is a screen in a high-traffic area. You can create slides in advance and schedule them to go live automatically each morning, or update them on the spot when plans change.

Apps like Google Slides or Noticeboard make it easy to manage your content, even if you’re juggling multiple screens across campus. Add your messages, hit publish, and they’ll be visible to everyone who needs to see them.

Digital lunch menus are an easy win and an excellent way to make students’ (and teachers) lives easier.  Plus, it’s easy to read and update daily or weekly, cleaner, easier to manage, and helps reduce confusions. 

Here are some details you might want to include:

Vegetarian, gluten-free, and allergy-friendly symbols

Meal prices or reminders for lunch account top-ups

Install a screen near the cafeteria entrance or inside the lunch line where it’s clearly visible. Then use a tool like Digital Menu Board  to build a simple, school-branded menu layout.

You can prep the week’s menus in advance and update them in seconds if anything changes. And if you want to add a fun twist, include a “joke of the day” or spotlight a student’s favorite lunch choice; it’s a small detail that can make the dining experience feel more personal.

Celebrating student success publicly can help build a positive school culture, and there are many ways to do that. According to American University’s School of Education, formal training and good communication are some of the best ways to do that. 

Digital signage can also make it easy to spotlight important students' achievements in real time. Whether it’s academic achievements, sports wins, or acts of kindness, recognition goes a long way.

Here are some specific achievements you might want to display:

Quotes or testimonials from staff about standout behavior

You can use apps like ScreenCloud’s Noticeboard or Quick Post to build simple slides featuring names, photos, and short descriptions. Drop in a student photo, choose a background, and add a few words about what they achieved; it’s that easy.

Getting around a busy school campus especially for new students, parents, or substitute teachers  can be confusing. Use digital signage to take the guesswork out of it with clear, up-to-date directions, maps, and room assignments. 

This is especially helpful during events like open houses, parent-teacher conferences, or the first week of term when there are lots of visitors on site.

Interactive maps or simple directional signage

Room numbers for classes, meetings, or events

Arrows showing which way to go from key entrances

Notices about temporarily closed areas or detours

Install screens at key junctions like near entrances, elevators, stairwells, and hallways. You can use our Building Directory app, wayfinding templates, maps or directional slides to show routes and  step-by-step directions.

Read More: What is campus wayfinding signage?

8. Increase extracurricular participation

Clubs, sports, music, drama; these activities are a huge part of student life, but sometimes they don’t get the attention they deserve. With digital signage, you can shine a spotlight on all the opportunities available and make it easier for students to get involved.

Promote everything from upcoming tryouts to meeting times, and even photos and wins from recent events.

Use a screen in a common area, like the cafeteria, library, or main hallway, to display a rotating set of slides featuring different activities. You can build these using Canva, Google Slides, or even ScreenCloud’s Noticeboard.

If you want to keep things fresh, ask student leaders to help create and submit their own slides. That way, your content stays relevant and student voices get a chance to shine. Just add the slides to your playlist and set them to rotate throughout the week.

Your school’s social media channels probably already have great content (photos, updates, shoutouts) but not everyone sees them. Use your screens to bring that content onto campus and share it with students, staff, and visitors as part of your daily screen rotation.

This is a simple way to connect your online presence with your physical space. Whether it’s Instagram highlights, tweets from the principal, or behind-the-scenes photos from school events, showing it on screen helps boost visibility and engagement.

Use apps like Gallery for Instagram Business to pull in posts from your public accounts and display them. All you have to do is log in to your account, give ScreenCloud permission and select the account you wish to pull from.

Safety reminders are another benefit of signage in education, and it can be especially helpful during flu and allergy season, but also to share general rules and reminders. 

Daily hygiene reminders (like handwashing or covering coughs)

Mask or distancing guidelines during flu outbreaks

Allergy zone signage (peanut-free areas, etc.)

Nurse’s office hours or how to report illness

Make school communication easier with digital signage. Get inspired by 16 real examples and use cases, and learn how to create each one step-by-step

School Digital Signage Examples: Real Use Cases to Inspire You

Make school communication easier with digital signage. Get inspired by 16 real use cases and learn how to create each one step-by-step.

16 Examples of School Digital Signage (And How to Create Yours)

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16 Examples of School Digital Signage (And How to Create Yours)

16 Examples of School Digital Signage (And How to Create Yours)

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