Any team that wants to launch an effective internal communication strategy today will be faced with dozens of options. These range from tools that enable collaboration among remote team members, to those that can rapidly deploy company-wide updates. The problem is in finding the most important internal communications tools that solve employee problems as they exist in your organization.

Which tools do your teams need to perform effectively? Which tools can you do without? And possibly most importantly, which tools are you paying for, but underutilizing?

Unily transforms internal communication by acting as a central hub for everything from resource sharing to employee engagement. Its intuitive design supports multimedia content and advanced search features, helping employees easily access the information they need. Unily is also mobile-friendly , making it a powerful tool for hybrid team members who work on the go. With integrations like Microsoft 365 and Salesforce, Unily can fit seamlessly into existing workflows and simplifying internal communication.

Pricing: Unily's pricing depends on your organization's size and is available upon request

FirstUp is an intranet solution focused on simplifying internal communication for large teams. It features tools that can create and distribute targeted messages, ensuring that employees only receive relevant updates based on their roles, locations, or preferences. FirstUp also offers analytics to measure message engagement and identify communication gaps. Its user-friendly interface, mobile-first design, and integrations with apps like Microsoft Teams and Slack make it a go-to choice for organizations aiming to keep employees connected and informed.

Pricing: FirstUp is priced per user per month, and specific figures are available upon request

Workvivo is an intranet platform that feels like a social network, making communication and engagement natural and intuitive. It stands out by blending traditional functions, like document sharing and company updates, with features like activity feeds, peer recognition, and community spaces. It supports integrations like Microsoft 365, Slack, and Zoom.

Pricing: Recommended for 250-2,000 employees and typically starts at $20,000

Microsoft Outlook is a widely used tool that goes beyond basic email. It integrates seamlessly with Microsoft 365 apps, offers advanced calendar functionality, and includes productivity features like focused inboxes and meeting scheduling.

Pricing: Microsoft Outlook is bundled with other Microsoft 365 plans and starts at $9.99/month.

Gmail is a versatile option for businesses of all sizes, and is the most widely used email platform for a reason. Some of its biggest features include search options, integrations with Google Drive and Calendar, and collaboration features like Google Meet for team meetings.

Slack is a leading instant messaging tool with powerful features like customizable channels, file sharing, individual/group calls (called huddles) and over 2,000 third-party app integrations. Slack’s search function is particularly useful for long-term collaboration because it lets you quickly find archived messages.

Pricing: Slack starts at $7.25/user/month

Microsoft Teams combines instant messaging, video conferencing, and file sharing into one cohesive tool that facilitates team communication, among other things. One great feature is that it directly integrates with Microsoft 365, allowing users to edit Word, Excel, and PowerPoint files directly within the app. 

Beyond instant messaging, Teams is an excellent virtual meeting platform. It supports video calls with up to 1,000 participants, including live events for up to 10,000 viewers. Features like advanced scheduling options, recurring meetings and integration with Outlook make it easier to keep schedules organized.

Category: Instant messaging and virtual meeting

Zoom is a widely recognized virtual meeting tool that’s known for high-quality video and audio capabilities. The app supports one-on-one meetings, group sessions, and large-scale webinars with up to 1,000 participants. It also has features like virtual backgrounds, breakout rooms, and live transcription that make the meeting experience perfect for collaborations.

Pricing: Zoom starts at $15.00/user/month

With ScreenCloud you can share any content you like to your digital screens, through schedules and playlists. This allows you to take the most important information and give it an office-wide view.  ScreenCloud also supports 80+ apps and integrations, comes with an easy-to-use content editor, a post generator that lets you create content in minutes, and enterprise-grade security.

Pricing: ScreenCloud offers a 14-day free trial. Pricing starts at $20/screen/month

Miro is a popular digital whiteboard platform that allows teams to brainstorm, collaborate, and visualize ideas in real-time. It comes with a range of pre-built templates for everything from mind maps to project timelines, saving teams time and effort. It also includes integrations such as Slack, Trello, and Microsoft Teams.

Category: Brainstorming and collaboration

More than just a note-taking app, Notion serves as an all-in-one workspace for brainstorming, planning, and collaboration. Teams can create shared databases, Kanban boards, and to-do lists that help them organize and track projects effortlessly. Notion also allows collaborative editing which means everyone can literally be on the same page during brainstorming sessions.

Qualtrics is a robust employee engagement platform that helps organizations capture real-time feedback with customizable surveys and pulse checks. One of its key features is an advanced analytics program that identifies engagement drivers and areas for improvement, and in addition to its seamless integration with existing HR systems, Qualtrics helps create a unified approach to employee engagement. 

Category: Employee engagement and analytics

Pricing: Pricing is available upon request on the Qualtrics website

15Five is a holistic platform that combines employee feedback, performance reviews, and engagement tools into one highly useful tool. With 15Five, managers can conduct weekly check-ins, run anonymous surveys, and track team goals effectively. Its science-backed templates also make creating impactful surveys easy, and the reporting tools provide actionable insights.

Category: Employee engagement and feedback

Pricing: Starts at $4/user/month, billed annually

Bonusly is a peer-to-peer recognition platform that allows employees to give and receive micro-bonuses for great work. It integrates with tools like Slack and Microsoft Teams, making it easy to celebrate achievements within daily workflows. The platform also offers a rewards marketplace where employees can redeem points for gift cards, donations, or custom perks, ensuring everyone feels valued. 

Category: Employee recognition and reward

Pricing: Bonusly starts at $2/seat/month, billed annually

WorkTango is a comprehensive platform that combines recognition, rewards, and engagement tools. It allows managers and employees to recognize contributions, align rewards with company values, and run incentive programs all from a centralized point. It also has gamified features like leaderboards and a wide range of integrations that encourage participation and adoption.

Pricing: WorkTango pricing is available upon request on the company website

Donut is a Slack-integrated tool that facilitates bonding among virtual team members by pairing them for coffee chats, lunch breaks, or mentoring sessions. The platform encourages cross-team interactions and helps remote teams build personal connections. It also supports customizable templates for recurring introductions and themed conversations.

Pricing: Donut starts at $59/month and a free tier is available.

Discover the top internal communication tools to boost productivity and engagement for your team. From intranets to digital signage, find the perfect solutions for your business.

Top Internal Communication Tools for High-Performing Teams 

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